Duties and Responsibilities

• Prepare and maintain month end journal entries and reconciliations;
• Prepare balance sheet reconciliations and producing monthly reports;
• Responsible for credit card reconciliation;
• Assist on corporate projects and initiatives that impact the entire organization;
• Identify and research variances to forecast, budget, and prior-year expenses, proactively identifying opportunities for improvement;
• Develop and maintain effective relationships with business partners and cross-functional teams at all levels of the organization;
• Work closely with Wide Area Work Flow, Concur and QuickBooks systems;
• Audit and review travel expense reports requests submitted by participants for both accuracy and assurance of compliance with Company travel policies;
• Monitor and address inquires/travel expense reports/requests sent to Accounting department;
• Maintain auditable electronic files;
• Responsible for heightening the awareness of team members to audit related issues such as not including receipts with expense request; exceeding travel limits; exceeding spending limits over the maximum allowable, etc.;
• Provide information and guidance on processing of expense reports/requests and use of Concur and responds to questions from team members concerning expense policies and procedures;
• Communicate directly with staff/managers about incomplete or inaccurate expense reports, missing support, non-reimbursable expenses, etc.;
• Interface with all levels of Company team members and provide excellent customer service to the team;
• Understand financial requirements of assigned contracts, and ensure functions are completed in accordance with guidelines, including which expenses are eligible to be billed, and which are ineligible;
• Assist with contract and AR tracking sheet to ensure revenue booked in proper periods, and contract totals are tracked. Ensure there is no overbilling;
• Compile exhibits, attachments, and/or any other documents necessary for each contract for complete invoicing;
• Assist with external agency and financial audits as needed;
• Perform other duties as assigned

Competencies:

• Problem Solving
  • Identify and resolve problems in a timely manner;
  • Gather and analyzes information skillfully;
  • Develop alternative solutions;
  • Work well in group problem solving situations;
  • Use reason even when dealing with emotional topics.
• Detail Orientation
  • Demonstrate accuracy and thoroughness;
  • Monitor own work to ensure quality and organization;
  • Strong attention to detail while multitasking;
• Computer Skills
  • Advanced level proficiency with Microsoft Office Suite and SharePoint with an ability to learn and adapt to new technologies;
• Customer Service
  • Prioritizes internal and external interactions and responds appropriately;
• General knowledge of accounting/financial/operational principles;
• Interpersonal and communication skills with the ability to interact with various management levels
• Ability to manage multiple tasks and adapt to a changing, fast-paced environment
• Strong Excel, Word, Adobe Pro, and PowerPoint skills
• Superior attention to detail and ability to successfully manage multiple competing priorities while maintaining a view of the big picture
• Must be familiar with, and able to understand and follow computer security concepts, practices, and procedures.
• Ability to maintain confidentiality on sensitive issues
• Ability to communicate effectively both orally and in writing
• Must be proficient in the English language with good communication and organizational skills
• Must be a problem solver, and able to work independently or as part of a team

Minimum Requirements

• Minimum Bachelor’s degree in Accounting or Business Administration;
• Nine (9) years of experience may substitute for educational requirement;
• Must possess a thorough knowledge of generally accepted accounting principle (GAAP) and Cost Accounting Standards (CAS);
• Must be proficient in Microsoft Office Suite and web application tools;
• Must be able to multitask and prioritize assignments with minimum to no supervision;
• Must demonstrate the knowledge, skills, and abilities of general ledger accounting, accounts receivable/invoicing and excel in daily work performance;
• Must be a quick learner, stay well-informed and proficient in current technical knowledge, skills, and abilities; pursuing knowledge and knowhow that benefit the Company;
• Located in the Las Vegas, NV area is preferred.